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Before you can start taking action on these tasks though, you must understand the specific roles each of these tools plays in your workflow.
This is vital as when these tools can reveal the appropriate task at the appropriate time/place – but only if you understand how to properly use them together.
I personally use the practice of time-blocking to set plan out every hour of my entire week: You don’t have to plan out your entire week if you don’t want to, but I find it helpful to have a “Canvas” calendar where I know where I’m supposed to be and what I’m supposed to be doing from a high-level perspective. ” This is the approach I take to managing my calendar.
The principle here is that your calendar is much like your finances, and just like every dollar needs a job so does every hour of your day.
If focus time really is a priority for you, you need to create the space for that activity to happen.Maintaining your task manager is very important because you will rely on this information when planning your days and weeks on your calendar.In general, you’ll use your task manager to plan the work that you want to do but most of these items won’t actually end up on your calendar.We cover this topic extensively inside our private training library the Dojo.There are a three different types of events that should go on your calendar: The practice of time-blocking (creating blocks of time to a accomplish your important tasks) can be a very effective way to consistently take action on the important tasks that tend to fall through the cracks when you get busy.
A task manager and a calendar serve very specific (and very different) functions: show up on your calendar, not all of them will. While it is true that everything you need to get done must be done within the context of time, that doesn’t mean you should load up your calendar with tasks every day.