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Staying on the Reference tab, click on Insert Table of Figures: You will now get some options, and this is where we choose whether we want the figures or tables to be listed.
We’re adding the figures first: Note, Table will be the default option.
(this is particularly useful in a long and complex document where you’re referring to lots of figures, as it saves the numbering going odd if you move figures around).
To do this, click the “Include chapter number” tick box then specify what you count as a chapter number (you will need to have numbered headings to make this work): Once you’ve labelled all of your captions correctly as I’ve shown you, you can create your table of figures and table of tables.
They should be separate from the main table of contents, and listed below. you’ve inserted your figure or table then typed its caption underneath, haven’t you? You can see a drop down list which says Figure at the moment. Once you’ve clicked, the Caption section above it will also change to read Table 1.
The tricky thing is creating two lists, one of tables and one of figures. But we want to differentiate between figures and tables, so click on the arrow on the right to drop down the list. Now you can type the caption text straight into this box.
Remember to mark these as Heading 1 so they appear in your automated Table of Contents, which I’ve also added here: If you change anything in the page numbering, document layout or captions themselves (particularly useful if you or your proofreader finds an error) or delete or insert tables and figures, you will need to update your table of figures / tables.
You do this in exactly the same way as updating a table of contents.
Table will be highlighted in blue so click on Figure. You will probably want to add headings to your tables.Are you stuck trying to create additional contents pages for the tables and figures in your document? We’ve already learned how to apply headings styles and create an automatic table of contents.But what if you’ve got figures and/or tables and you want to show those in the contents pages, too?When you’re adding a caption, click the Numbering button.You will now get options for changing the numbering from 1, 2, 3 to a, b, c, etc. You can also link the numbering to your chapter numbering – so you have Figures 1-1, 1-2, 2-1, 2-2 etc.
This time, choose Figure rather than Table: This time, just leave the Caption box blank apart from the words Figure 1.